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Associated Files
How Associated Files Work
Using Associated Files
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  In Queues Properties
Reserved Names
 
Reserved Names


Associated file commands are entered into a text object in FTDesign using the syntax
##A#<name>#<value>#, where <name> is either a reserved command such as those listed below, or Associated file command for use with archiving or other purposes, and <value> is the field populated by the incoming data stream and/or constant text. Such text objects are not printed by the formatting process, but instead placed line by line into the Associated file. FTSpooler delivers documents using the delivery engine, activated by Associated File reserved names. Each delivery engine implements a different way of outputting formatted documents.

The standard delivery engines are:

  • Print
  • E-mail using MAPI (Outlook) or SMTP
  • Windows Fax Service
  • Output to directory

A complete list of reserved names is displayed below. Entry names are not case sensitive.

Notes:

1. Associated file Reserved Names with no following values ARE IGNORED. Hence an "SMTPTo=" will NOT be delivered to SMTP, it will be ignored.

2. Recipients on Associated File are accumulated. This is in contrast to non-recipients where the first value only is used.

Examples:
Smtpto=paul <paul@formtrap.com>, joe <joe@formtrap.com> Smtpto=adam <adam@formtrap.com> Emails to all three recipients
   
Non-recipient are different - only the first value is used  
   
Smtpfrom=paul <paul@formtrap.com>
Smtpfrom=adam <adam@formtrap.com>		 Email is from paul only
   

Associated File Reserved Names
 
Delivery Engine Reserved Name Description
Print Recipients Print

Windows Printer name. This entry tells FTSpooler to print the formatted FormTrap document using the specified windows PCL/PS printer. Ensure the Windows printer name is used and NOT the printer's network path.

This is an example:

##A#Print#HP LaserJet 4100N PCL6#
MAPI Recipients EmailTo

Email address of the primary recipient. This entry tells FTSpooler to email the formatted FormTrap document to the specified email address. This can either be fully qualified (username@domain.com) or a Windows address book name. Multiple entries may be specified, separated by a semi-colon. These are examples:

##A#EmailTo#username@domain.com#

##A#EmailTo#userA@domain.com; userB@domain.com#
EmailCC

Email address of the secondary recipient. This entry tells FTSpooler to email a copy of the formatted FormTrap document to the specified email address. This can either be fully qualified (username@domain.com), or a Windows address book name. Multiple entries may be specified, separated by a semi-colon. These are examples:

##A#EmailCC#username@domain.com#

##A#EmailCC#userA@domain.com; userB@domain.com#
EmailBCC

Email address of the blind carbon copy recipient. This entry tells FTSpooler to email a copy of the formatted FormTrap document to the specified email address. This email address will NOT be appear on the message. This can either be fully qualified (username@domain.com), or a Windows address book name. Multiple entries may be specified, separated by a semi-colon. These are examples:

##A#EmailBCC#username@domain.com#

##A#EmailBCC#userA@domain.com; userB@domain.com#
VSIFAXTo

VSI Fax number. This entry tells FTSpooler that the formatted document is sent to a Esker VSI-FAX Fax engine installed and configured.VSI-FAX provides a comprehensive, multi-platform fax solution for users who requires faxing of any document from any application running on Unix, or Windows 2000/NT/XP. The VSIFAXTo entry can only have one fax number as its value. This is an example:

##A#VSIFAXTo#1 222 333 4444 #
FaxTo

Fax number. This entry tells FTSpooler that the formatted FormTrap document is sent to the MAPI fax engine for faxing. To use this entry you must have a MAPI fax engine installed and configured. The FaxTo entry can only have one fax number as its value. This is an example:

##A#FaxTo#1 222 333 4444#
Delivery Options Subj Subject line for emails and faxes with a cover page. These specified subject line will be added to the email message or to the cover page of the fax. This is an example:

##A#Subj#Invoice#

This Associated File field may contain one or many fields.

More information on Using Multiple Associated File Fields
EmailTitle This option names the attached file. This is an example:

##A#EmailTitle#Invoice Form#
EmailBody Body text for the email message. The entry must use the full path of the text file that contains the body of the email message. This is an example:

##A#EmailBody#C:\FolderName\File Name.txt#
EmailFrom Return email address. This entry can be used to set the return email address for each email message being sent. This is an example:

##A#EmailFrom#username@domain.com#
EmailFrom Name Return email name. This entry can be used to set the name that appears next to the return email address for each email message being sent. This is an example:

##A#EmailFromName#Accounts Department#
EmailFrom Type Document type, use internally. This is an example:

##A#EmailFromType#Purchase Order#
SMTP Recipients SMTPTo SMTP emailing address of the primary recipient. This entry tells FTSpooler to email the formatted FormTrap document to the specified email address. This can either be fully qualified (username@domain.com) or a Windows address book name. Multiple entries may be specified, separated by a semi-colon. These are examples:

##A#SMTPTo#username@domain.com#

##A#SMTPTo#userA@domain.com; userB@domain.com#
SMTPCC SMTP emailing address of the secondary recipient. This entry tells FTSpooler to email a copy of the formatted FormTrap document to the specified email address. This can either be fully qualified (username@domain.com), or a Windows address book name. Multiple entries may be specified, separated by a semi-colon. These are examples:

##A#SMTPCC#username@domain.com#

##A#SMTPCC#userA@domain.com; userB@domain.com#
SMTPBCC SMTP emailing address of the blind carbon copy recipient. This entry tells FTSpooler to email a copy of the formatted FormTrap document to the specified email address. This email address will NOT be appear on the message. This can either be fully qualified (username@domain.com), or a Windows address book name. Multiple entries may be specified, separated by a semi-colon. These are examples:

##A#SMTPBCC#username@domain.com#

##A#SMTPBCC#userA@domain.com; userB@domain.com#
Delivery Options Subj Subject line for emails and faxes with a cover page. These specified subject line will be added to the email message or to the cover page of the fax. This is an example:

##A#Subj#Invoice#

This Associated File field may contain one or many fields.

More information on Using Multiple Associated File Fields
EmailBody Body text for the email message. The entry must use the full path of the text file that contains the body of the email message. This is an example:

##A#EmailBody#C:\FolderName\File Name.txt#
EmailTitle This option names the attached file. This is an example:

##A#EmailTitle#Invoice Form#
SMTPFrom Return SMTP email address. This entry can be used to set the return SMTP email address for each email message being sent. This is an example:

##A#SMTPFrom#username@domain.com#
SMTPFrom Name Return SMTP email name. This entry can be used to set the name that appears next to the return email address for each email message being sent. This is an example:

##A#SMTPFromName#Accounts Department#

Note: Do NOT include names with punctuation (comma and semi-colon are treated as delimiter), such as "Company, Inc.". This is treated by SMTP as two "nicknames", "Company" and "Inc" where neither will be found.
SMTPFrom Type Document type, use internally. This is an example:

##A#SMTPFromType#Purchase Order#
Windows Fax Service Recipients W2KFAX Recipient Fax Number, Name and Company. This is the only mandatory entry for Windows Fax Service in the Associated File. This entry tells FTSpooler that the document is to be sent to Windows Fax Service for faxing. Name and/or Company are optional entries, separated by a comma. Multiple recipients may be specified, separated by a semi-colon. These are examples:

##A#W2KFAX#1 222 333 4444#

##A#W2KFAX#1 222 333 4444, Name#

##A#W2KFAX#1 222 333 4444, Name, Company#

##A#W2KFAX#1 222 333 4444, , Company#

##A#W2KFAX#1 222 333 4444; 1 222 333 5555#
Delivery Options W2KFAX Schedule Schedule the fax. If omitted, the fax is scheduled immediately. Values allowed are:
  • off peak - scheduled off peak (use message manager to set)
  • hold - hold the message in Outlook
  • parseable date and time - format according to local settings
  • parseable time - sent today at the time, format to local time settings

These are examples:

##A#W2KFAXSchedule#offpeak#

##A#W2KFAXSchedule#hold#

##A#W2KFAXSchedule#25/01/01 19:30:00#

##A#W2KFAXSchedule#08:30:00 AM#
W2KFAXSubj Subject line for the cover page. This is an example:

##A#W2KFAXSubj#Purchase Order#

This Associated file field may contain one or many fields.

More information on Using Multiple Associated File Fields
W2KFAXBody Body text for the cover page. It is ignored if there is no Cover Page specified. The entry may quote a full file name or directly contain the body text. These are examples:

##A#W2KFAXBody#message text#

##A#W2KFAXBody#C:\FolderName\filename.cvp#
Directory Recipients OutFolder Path for write to file option. This entry is used to set the directory path for the write to file option in FTSpooler. This is an example:

##A#OutFolder#C:\FolderName#
Prodocom
(fax service)		 Recipients NetFax Recipient fax number, this is the only entry for Prodocom Fax Service

##A#NetFax#1 222 333 4444#
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