Delivery Tags
(Associated Files)
Associated File Names
Associated File Names are embedded into special format text objects via FTDesign. Full coverage is provided there,
but in summary, one Associated File Name is contained per line in this Text Object.
In the last line, SMTPTo is the Associated File Name and implies delivery via SMTP to the email address,
which comes from Data.
- Associated File Names may direct processes:
"Archive"="yes" - may provide data to a process
"InvoiceNo"="Inv60803" - or may both direct and provide data to a process
"SMTPTo"="John.Smith@FormTrap.com"
FormTrap Server delivers documents using the delivery engine, activated by Associated File reserved names. Each delivery engine implements a different way of outputting formatted documents.
The standard delivery engines are:
- E-mail using MAPI (Outlook) or SMTP
- Windows Fax Service
- Output to directory
A complete list of Associated File Names is displayed below. Entry names are not case sensitive.
Notes:
1. Delivery Tag Reserved Names with no following values ARE
IGNORED. Hence an "SMTPTo=" will NOT be delivered to SMTP, it will
be ignored.
2. Recipients on Delivery Tags are accumulated. This is in contrast
to non-recipients where the first value only is used.
Examples:
| Smtpto=paul <paul@formtrap.com>, joe <joe@formtrap.com> Smtpto=adam <adam@formtrap.com> | Emails to all three recipients |
| Non-recipient are different - only the first value is used | |
|
Smtpfrom=paul <paul@formtrap.com> Smtpfrom=adam <adam@formtrap.com> |
Email is from paul only |
Associated File Names
| Delivery Engine | Type | Reserved NameDescription | |
| Directory | Recipients | OutFolder |
Path for write to file option. This entry is used to set
the directory path for the write to file option in
FormTrap Server. This is a Version 7 example:
##A#OutFolder#C:\FolderName# |
| Recipients |
Windows Printer name. This entry tells FormTrap Server to print the
formatted FormTrap document using the specified windows
PCL/PS printer. Ensure the Windows printer name is used and
NOT the printer's network path.
##A#Print#HP LaserJet 4100N PCL6# | ||
| Delivery Options | PrintDoc |
This entry tells FormTrap Server to add the named print-ready file to the end of the formatted document.
Print-ready files are stored in the same place as substitution files. Print-ready files
MUST be pre-tested on the nominated printer.
##A#PrintDoc#Terms-and-Conditions.prn# FormTrap Server does NO CHECKING on the ability of the printer to print the named file, if the file is an incorrect or unhandled format you will kill trees and/or disable the printer. | |
| Prodocom
(fax service) |
Recipients | NetFax |
Recipient fax number, this is the only entry for Prodocom Fax Service.
##A#NetFax#1 222 333 4444# |
| e-Fax
(email fax service) |
Recipients | efax |
Recipient fax number (numbers only, no spaces - check with your e-fax provider for exact content), this is the only
entry for e-Fax Service.
##A#efax#0112223334444# |
| MAPI | Recipients | EmailTo |
Email address of the primary recipient. This entry tells
FormTrap Server to email the formatted FormTrap document to the
specified email address. This can either be fully qualified
(username@domain.com) or a Windows address book name.
Multiple entries may be specified, separated by a semi-colon.
##A#EmailTo#userA@domain.com;userB@domain.com# |
| EmailCC |
Email address of the secondary recipient. This entry tells
FormTrap Server to email a copy of the formatted FormTrap document
to the specified email address. This can either be fully
qualified (username@domain.com), or a Windows address book
name. Multiple entries may be specified, separated by a
semi-colon.
##A#EmailCC#username@domain.com# ##A#EmailCC#userA@domain.com;userB@domain.com# | ||
| EmailBCC |
Email address of the blind carbon copy recipient. This entry
tells FormTrap Server to email a copy of the formatted FormTrap
document to the specified email address. This email address
will NOT be appear on the message. This can either be fully
qualified (username@domain.com), or a Windows address book
name. Multiple entries may be specified, separated by a
semi-colon.
##A#EmailBCC#username@domain.com# ##A#EmailBCC#userA@domain.com;userB@domain.com# | ||
| VSIFAXTo |
VSI Fax number. This entry tells FormTrap Server that the formatted
document is sent to a Esker VSI-FAX Fax engine installed and
configured.VSI-FAX provides a comprehensive, multi-platform
fax solution for users who requires faxing of any document
from any application running on Unix, or Windows 2000/NT/XP.
The VSIFAXTo entry can only have one fax number as its value.
##A#VSIFAXTo#1 222 333 4444 # | ||
| FaxTo |
Fax number. This entry tells FormTrap Server that the formatted
FormTrap document is sent to the MAPI fax engine for faxing.
To use this entry you must have a MAPI fax engine installed
and configured. The FaxTo entry can only have one fax number
as its value
##A#FaxTo#1 222 333 4444# | ||
| Delivery Options | Subj |
Subject line for emails and faxes with a cover page. These
specified subject line will be added to the email message or
to the cover page of the fax.
##A#Subj#Invoice# This Associated File field may contain one or many fields. More information on Using Multiple Associated File Fields | |
| EmailTitle |
This option names the attached file.
##A#EmailTitle#Invoice Form# | ||
| EmailBody |
Body text for the email message. The entry must use the full
path of the text file that contains the body of the email
message.
##A#EmailBody#C:\FolderName\File Name.txt# | ||
| EmailFrom |
Return email address. This entry can be used to set the
return email address for each email message being sent.
##A#EmailFrom#username@domain.com# | ||
| EmailFromName |
Return email name. This entry can be used to set the name
that appears next to the return email address for each email
message being sent.
##A#EmailFromName#Accounts Department# | ||
| MailDoc |
This entry tells FormTrap Server to add the named document file to the email.
Document files are stored in the same place as substitution files and are normally
original documents such as Word or Excel documents, or PDFs.
##A#MailDoc#Terms-and-Conditions.pdf# | ||
| SMTP | Recipients | SMTPTo |
SMTP emailing address of the primary recipient. This entry
tells FormTrap Server to email the formatted FormTrap document to
the specified email address. This must be fully
qualified (username@domain.com), Windows address book
names cannot be used. Multiple entries may be specified, separated by a
semi-colon.
##A#SMTPTo#username@domain.com# ##A#SMTPTo#userA@domain.com;userB@domain.com# |
| SMTPCC |
SMTP emailing address of the secondary recipient. This entry
tells FormTrap Server to email a copy of the formatted FormTrap
document to the specified email address. This must be fully
qualified (username@domain.com), Windows address book
names cannot be used. Multiple entries may be specified, separated by a
semi-colon.
##A#SMTPCC#username@domain.com# ##A#SMTPCC#userA@domain.com;userB@domain.com# | ||
| SMTPBCC |
SMTP emailing address of the blind carbon copy recipient.
This entry tells FormTrap Server to email a copy of the formatted
FormTrap document to the specified email address. This email
address will NOT be appear on the message. This must be fully
qualified (username@domain.com), Windows address book
names cannot be used. Multiple entries may be specified, separated by a
semi-colon.
##A#SMTPBCC#username@domain.com# ##A#SMTPBCC#userA@domain.com;userB@domain.com# | ||
| Delivery Options | Subj |
Subject line for emails and faxes with a cover page. The
subject line will be added to the email message or
to the cover page of the fax.
##A#Subj#Invoice# The Associated File field may contain one or many fields. More information on Using Multiple Associated File Fields | |
| EmailBody |
Body text for the email message. Data may be either the full
path of the text file that contains the body of the email
message, or the text itself.
##A#EmailBody#C:\FolderName\File Name.txt# | ||
| EmailTitle |
This option names the attached file.
##A#EmailTitle#Invoice Form# | ||
| SMTPFrom |
Return SMTP email address. This entry can be used to set the
return SMTP email address for each email message being sent.
##A#SMTPFrom#username@domain.com# | ||
| SMTPFromName |
Return SMTP email name. This entry can be used to set the
name that appears next to the return email address for each
email message being sent.
##A#SMTPFromName#Accounts Department# This and the above SMTPFrom concatenate to form this (from the two examples): Accounts Department [username@domain.com] where various bracket styles are used. Note: Do NOT include names with punctuation (comma and semi-colon are treated as delimiter), such as "Company, Inc.". This is treated by SMTP as "Company" and "Inc" where neither will be found. | ||
| MailDoc |
This entry tells FormTrap Server to add the named document file to the email.
Document files are stored in the same place as substitution files and are normally
original documents such as Word or Excel documents, or PDFs
##A#MailDoc#Terms-and-Conditions.pdf# | ||
| Windows Fax Service | Recipients | W2KFAX |
Recipient Fax Number, Name and Company. This is the only
mandatory entry for Windows Fax Service in the Associated
File. This entry tells FormTrap Server that the document is to be
sent to Windows Fax Service for faxing. Name and/or Company
are optional entries, separated by a comma. Multiple
recipients may be specified, separated by a semi-colon.
##A#W2KFAX#1 222 333 4444# ##A#W2KFAX#1 222 333 4444,Name# ##A#W2KFAX#1 222 333 4444,Name,Company# ##A#W2KFAX#1 222 333 4444,,Company# ##A#W2KFAX#1 222 333 4444;1 222 333 5555# |
| Delivery Options | W2KFAX Schedule |
Schedule the fax. If omitted, the fax is scheduled
immediately. Values allowed are:
These are examples:
| |
| W2KFAXSubj |
Subject line for the cover page.
##A#W2KFAXSubj#Purchase Order# This Associated file field may contain one or many fields. More information on Using Multiple Associated File Fields | ||
| W2KFAXBody |
Body text for the cover page. It is ignored if there is no
Cover Page specified. The entry may quote a full file name or
directly contain the body text:
##A#W2KFAXBody#message text# ##A#W2KFAXBody#C:\FolderName\filename.cvp# |