Finding and Filtering Archive Records
FormTrap Server has a fully searchable database. The finding and filtering archive records feature is on the left hand side of the archive window. Search results replace the contents of the archive window, with the Clear All button returning to the full archive.
Finding and Filtering Records in the Record View
This feature allows finding records that match the settings chosen in the search box.
- Click the Archive button on the top menu bar, and click the All button.
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- Select the required Status from Success, Error or leave as Do not filter to see both successful and failed jobs.
- Select a queue and/or recipient name from the Queue and To drop down menu, or type required values in these fields.
- Both fields are case sensitive and can be part completed. For instance, key inv in the Queue text field to see invoice-email and invoice-print, but not Invoice-Email.
- Date range is the time frame of the search and can substantially improve performance by being a narrow selection of dates. By default, the Date range is the default time frame specified in Settings Setup. Changes to the default time frame affect the initial state of all queries.
- More information on Changing Default Time Frame
- Click the Apply filter button to match records to the selection criteria. The Apply filter first Refreshes the main archive panel so all records are searched.
- Click the Clear All button to set selection criteria back to the default values.
Job Status is not needed if you are in either Delivered or Errors View.
Finding and Filtering Records in the Data View
This option finds data that matches the settings in the search box.
- Click the Archive button on the top menu bar, and click the Data button.
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- Select an associated file name, value, and/or queue name from the Name, Value, and Queue drop down menus, or type required values in these fields.
- These three fields are case sensitive and can be part completed. For instance, key inv in the Queue text field to see invoice-email and invoice-print, but not Invoice-Email.
- Date range is the time frame of the search and can substantially improve performance by being a narrow selection of dates. By default, the Date range is the default time frame specified in Settings Setup. Changes to the default time frame affect the initial state of all queries.
- More information on Changing Default Time Frame
- Click the Apply filter button to match records to the selection criteria. The Apply filter first Refreshes the main archive panel so all records are searched.
- Click the Clear All button to set selection criteria back to the default values.
Finding and Filtering Records in the Replication View
This option finds replications that match the settings in the search box.
- Click the Archive button on the top menu bar, and click the Replication button.
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- Select a queue and/or recipient name from the Queue and To drop down menu, or type required values in these fields.
- Both fields are case sensitive and can be part completed. For instance, key inv in the Queue text field to see invoice-email and invoice-print, but not Invoice-Email.
- Date range is the time frame of the search and can substantially improve performance by being a narrow selection of dates. By default, the Date range is the default time frame specified in Settings Setup. Changes to the default time frame affect the initial state of all queries.
- More information on Changing Default Time Frame
- Click the Apply filter button to match records to the selection criteria. The Apply filter first Refreshes the main archive panel so all records are searched.
- Click the Clear All button to set selection criteria back to the default values.
Finding and Filtering Records in the Formatting View
This option finds records that match the settings in the search box.
- Click the Archive button on the top menu bar, and click the Formatting button.
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- Select a name from the Queue and Process and/or Document type drop down menu, or type required values in these fields.
- These three fields are case sensitive and can be part completed. For instance, key inv in the Queue text field to see invoice-email and invoice-print, but not Invoice-Email.
- Date range is the time frame of the search and can substantially improve performance by being a narrow selection of dates. By default, the Date range is the default time frame specified in Settings Setup. Changes to the default time frame affect the initial state of all queries.
- More information on Changing Default Time Frame
- Click the Apply filter button to match records to the selection criteria. The Apply filter first Refreshes the main archive panel so all records are searched.
- Click the Clear All button to set selection criteria back to the default values.