Email tab allows you to send
email via either SMTP or Outlook (MAPI).
SMTP (Simple Messaging Transfer Protocol) is an
alternative delivery
mechanism to Microsoft®
Outlook/Exchange (MAPI) and is a reliable and stable
method for emails. Email addresses must be in standard recipient@domain.com form as address books are not
available. You must configure your SMTP settings
before using this option.
Our recommendation is SMTP as the Email delivery
mechanism.
Note: Several factors impact SMTP, particularly:
- Windows inconsistencies between operating system and software versions.
- Impact of anti-spam software, some of which does not work under load.
- SMTP protocol itself which is fragile to user errors (for example, leaving out the @ in an email address)
Please look at Archive, Errors and Archive, Log for additional error messages when you have issues with SMTP.
Known
items are summarized in this article from the Knowledge Base which we
maintain as new items present. You should read this before proceeding
further.
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Select Knowledge Base
Use keyword anti and look at the single article that presents
Microsoft Outlook uses Microsoft Messaging
Interface (MAPI) to deliver jobs to e-mail, fax or other
types of recipients supported by MAPI.
MAPI is installed as a part of
Microsoft Outlook with only e-mail enabled by
default. Use of this delivery mechanism
requires prior setup of the profile used to access MAPI.
You
must configure your Mail Profile before using the Mail
option.
Email is normally activated using Associated File entries
with or
without any default option overridden by the Associated
File. Like any of the "special delivery" methods, the Properties tab, Associated file entries prompt must be set correctly.
More information on SMTP and Associated Files see
Reserved Names.
More information on Outlook(MAPI) and Associated Files see
Reserved Names.
To set the properties of emailing:
- Select the email option to be either
SMTP or Outlook (MAPI).
- Enter the email attachment title in the
Title field. You may use an associated file variable by quoting
the associated file name in square brackets "["
and "]". For Example, quoting Your Order [PO
Num] would deliver “PO22344”
from the associated file line PO Num=PO22344
to give Your Order PO22344.
Take care that your data fields do NOT contain
characters that are illegal for Windows file names
(*\.: and so on). These may cause the email to abort
with an error message.
- Click the Define attachments
button to specify the attachment filter(s).
More information on
Define Attachments
Enter the Subject
line (normally overridden by the Associated
File name Subj) and Body
(from the standard file quoted in the Associated File name EmailBody or the text entered in Body below).
More information on Using Associated Files in FTSpooler
Queues Properties
-
If
you are constructing the title yourself, you may use
square bracketed (“[“ and “]”) associated file
fields, as for
Title.
- Enter valid email address(es) in the To,
Cc, Bcc, and
From fields.
- Click the Apply button to save
the changes.
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